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DARTMOUTH YOUTH COMMISSION
WEDNESDAY, MAY 11, 2005
ROOM 314, DARTMOUTH TOWN HALL
6:30 P.M.  

AGENDA

Approval of Open Session Minutes from March 16, 2005

  Old Business:

  1. Corporate mailing list for Alvin Glaser Memorial Family Assistance Trust Fund.
  2. Suggestions/ideas on distributing/advertising donation envelopes for Trust Fund.
  3. Update from Valerie if any gift cards were issued to Dartmouth family who received $250.00 from Trust Fund.
  4. Old business from the floor.

Youth Advocate’s Report

New Business:

  1. Update on budget meeting with the Finance Committee (May 3, 2005.)
  2. Review General Budget Accounts for March, 2005 and April 2005.
  3. Review which Commissioner’s terms are ending and renewals.  Also, explore potential candidates to fill present opening.
  4. New Business from the floor.

__________________________________________________________________

  Minutes

Present:   Gale Schultz, Chairperson; Lorraine Gagne, Vice-chairperson; Rosalyn
Glaser-Bernstein, Debra Brejcha; John Coleman Swanson; Kevin Lee,
Youth Advocate and Justine Clarke, clerk

Regrets:   Valerie Alves and Alyson Bellora

Absent:   Jane Brooks

  • Gale Schultz called the meeting to order at 6:50 p.m.

Approval of Open Session Minutes from March 16, 2005

  • Debra Brejcha made a motion to accept the Minutes from March 16, 2005.  Rosalyn Glaser-Bernstein seconded the motion.  Voted unanimously.

Old Business:

Corporate mailing list for Alvin Glaser Memorial Family Assistance Trust Fund.

  • Valerie Alves (who is working on the list with Kevin) is away on vacation.  This item will be put on the agenda for the next scheduled meeting.

Suggestions/ideas on distributing/advertising donation envelopes for Trust Fund.

  • This item will also be put on the agenda for the next scheduled meeting.

Update from Kevin Lee if any gift cards were issued to Dartmouth family who received $250.00 from Alvin Glaser Memorial Family Assistance Trust Fund.

  • Kevin stated that $200.00 worth of gift certificates were distributed to the Dartmouth family experience financial difficulties.  Kevin reported that there are still a number of gift cards available.
  • Kevin reported that Valerie Alves spoke with the Dartmouth family and they expressed their appreciation of donations received. 
  • Kevin stated that Valerie Alves, fund administrator, handled everything and did an outstanding job.

Old Business from the floor:

  • Rosalyn Glaser asked if she makes a donation to a gift account in memory of someone, should she be the one to send a thank you letter.  Kevin stated that Justine Clarke, clerk, as part of her duties, usually sends out thank you letters.

Youth Advocate’s Report:

  • Kevin reported that Gale Schultz approved and signed off on Kevin’s compensation time.  During the busiest weeks, typically in the fall, before holidays and early spring, Kevin has been averaging seven to ten hours of overtime a week.
  • Kevin stated that he is allowed to rollover three weeks a year into the next fiscal year.  To date, he has 4 ˝ weeks accrued.  Kevin spoke with Michael Gagne, Executive Administrator, who stated that he would be able to rollover additional accumulated time if approved.
  • Kevin reported that the Teen Group which meets on Monday afternoon is going well and attendance has increased. 
  • Kevin stated that “Kev’s Pretty Good Kickball Team” which meets on Tuesday afternoons has a large turnout of various ages and, as in past years, is a huge success.  Kevin mentioned that kickball runs from 4:00 p.m. to 5:30 p.m. and he donates his own personal time during these hours. 
  • Kevin stated that he has been busy with clients and there has been an increase in elementary and middle school aged children.  He is also counseling a high school girl who got expelled from school for arriving at school stoned on marijuana.  She is attending night school so that she is able to graduate from high school.  She will not be able to attend graduation ceremonies but will be sent her diploma in the mail.
  • Kevin sated that Alyson Bellora’s son, Garrett, was recently admitted back to Children’s Hospital with acute respiratory distress. After a few scary days, his condition improved and he is on the road to recovery!!!
  • Kevin reported that the “Grief Group” will begin in June.  Referrals are low but he hopes for an increase so it will not have to be cancelled.  Kevin will be on the radio talk show WBSM this Tuesday, May 16th, to promote the “Grief Group.”

New Business:

Update on budget meeting with the Finance Committee.

  • Kevin stated that Rosalyn Glaser-Bernstein, Gale Schultz, Justine Clarke and himself recently attended the budget meeting with the Finance Committee.  Kevin reported that the Youth Commission was well received and the Finance Committee seemed supportive of the fact that our department would be difficult to run if our budget were cut 15 percent.

Review of General Budget Accounts for March, 2005 and April, 2005.

  • John Coleman Swanson made a motion to accept the General Fund Budget Report for March, 2005.  Lorraine Gagne seconded the motion.  Voted unanimously.
  • John Coleman Swanson made a motion to accept the General Fund Budget Report for April, 2005.  Debra Brejcha seconded the motion.  Voted unanimously.

Review which Commissioner’s terms are ending and renewal reminders.  Also, explore potential candidates to fill present opening.

  • Kevin stated that three Commissioner’s terms will expire June, 2005 – Debra Brejcha; Valerie Alves; and Lorraine Gagne.  Kevin stated that Commissioners should address letters to Michael Gagne but forwarded to himself and he will hand deliver to Michael Gagne.  Letter should state Commissioners seek reinstatement for another three year.
  • Rosalyn suggested Terri Brum, town meeting member, would be an asset to the Youth Commission.  Gale Schultz asked Rosalyn if she would ask Terri if she would be interested in serving on the Youth Commission.  Rosalyn stated that she would ask her.  If Terri is interested, she should write a note of interest to the Select Board, c/o Michael Gagne.

New Business from the floor:

  • There was no new business at this time.
  • The next scheduled meeting of the Dartmouth Youth Commission is Wednesday, September 7, 2005 at 6:30 p.m
  • John Coleman Swanson made a motion to adjourn the meeting.  Debra Brejcha seconded the motion.  Voted unanimously at 8:10 p.m.

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