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DARTMOUTH YOUTH COMMISSION
MINUTES
WEDNESDAY, APRIL 14, 2004
DARTMOUTH TOWN HALL, ROOM 314, 7:00 P.M

Present:            Gale Schultz, Co-chairperson; Lorraine Gagne, Co-chairperson, Alison

 Bellora, Jay Swanson and Justine Clarke, clerk

Regrets:           Kevin Lee, Valerie Alves;

Absent:            Debra Brejcha and Tony Martin

  AGENDA

Approval of Open Session Minutes from February 11, 2004.

Old Business:

  1. Update on Dartmouthyouth.com.
  2. Report from Kevin,, Valerie and Tony regarding status of corporate mailing list for Alvin Glaser memorial Family Assistance Trust Fund.
  3. Old business from the floor.

  Youth Advocate’s Report:

  New Business:

  1. Review budget accounts for:
    1. Youth Commission budget expenses
    2. Youth Commission gift account
    3. Youth Commission Web site gift account.
    4. Alvin Glaser Memorial Family Assistance Trust Fund
  1. Discuss Youth Advocate’s contract negotiations.
  2. New Business from the floor.
Set next meeting

Minutes

Kevin Lee, Youth Advocate was unable to attend the meeting due to a back injury.

  Approval of Minutes from February 11, 2004.  Lorraine Gagne made a motion to accept the minutes of February 11, 2004.  Jay Swanson seconded the motion.  Voted unanimously. 

  Approval of Meeting Notes from March 10, 2004.  Lorraine Gagne made a motion to accept the meeting notes from March 10, 2004.  Jay Swanson seconded the motion.  Voted unanimously.

  Old Business:

  Update on Dartmouthyouth.com:

·        Due to Kevin’s absence, his report will be given at the next scheduled meeting.

  Report from Kevin, Valerie and Tony regarding the status of corporate mailing list for Alvin Glaser Memorial Family Assistance Trust Fund.

·        Due to the absence of Kevin, Valerie and Tony, a report will be given at the next scheduled meeting.

  Old Business from the floor:

·        There was no old business at this time.

  Youth Advocate’s Report:

·        Gale Schultz informed Commissioners that Kevin reported to her that the Girl Power Group had their last meeting today.  All feedback from the girls attending and their parents was very positive.

Page 1 of 3

New Business:

Review Budget Accounts:

·        Alison Bellora made a motion to accept the Youth Commission general fund budget reports for January 2004, February 2004, March 2004, and April 2004.  Jay Swanson seconded the motion.  Voted unanimously.

·        Jay Swanson made a motion to accept the Alvin Glaser Memorial Family Assistance Trust Fund budget reports for January 2004, February 2004, March 2004 and April 2004.  Alison Bellora seconded the motion.  Voted unanimously.

·        Alison Bellora made a motion to accept the Youth Commission gift account reports for January 2004, February 2004, March 2004 and April 2004.  Jay Swanson seconded the motion.  Voted unanimously.

·        Lorraine Gagne made a motion to accept the Youth Commission Web site gift account budget accounts for January 2004, February 2004, March 2004 and April 2004.  Jay Swanson seconded the motion.  Voted unanimously.

  Discuss Youth Advocate’s contract negotiations:

  • Gale Schultz noted that we need a copy of Kevin Lee’s most recent Contract Agreement.
  • Ms. Schultz reported that Michael Gagne, Executive Administrator, is waiting to hear from the MMA to set up a date when they can meet with Kevin to review his job description. 
  • Gale, Jay, Alison and Lorraine reviewed Kevin’s job description.  Jay noted that Kevin’s job description needs to be updated.  Under the heading of Essential Functions, Web site work should be added. 
  • Under the heading of Recommended Minimum Qualifications no changes needed. 
  • At the next scheduled meeting, Kevin’s job description will be reviewed again by absent Commissioners who may have additional suggestions.
  • Ms. Gagne asked if anyone knew how many other towns in Massachusetts have a Youth Advocate.  Gale Schultz said she would try to get an answer to this question.

Page 1 of 3

  New Business from the floor:

  • Gale stated that Kevin was unable to attend the recent Department Head Meeting because of a scheduling conflict.  Kevin was informed that it was discussed that the Youth Commission give a 15 percent decrease in their budget. 
  • Gale Schultz made reference to a letter sent to the Youth Commission from Detective Jane Brooks from the Dartmouth Police Department.  Detective Brooks would like to be considered to fill a vacancy on the Youth Commission. 

Jay Swanson stated that he has meet Jane through the work she does as Dartmouth’s School Resource Officer.  He spoke very highly of her and stated that she has the student’s respect and does a great job at the High School.

  • Commissioners also reviewed a letter of recommendation from Lieutenant Ken Cotta for Detective Brooks.
  • The Commissioners also reviewed a letter of resignation dated March 18, 2004 from Commissioner Bonnie Escobar.
  • Gale Schultz requested that after the next scheduled meeting an attendance sheet be prepared for Commissioners.
  • The next meeting of the Dartmouth Youth Commission is scheduled for May 12, 2004 in Room 314 of the Dartmouth Town Hall at 7:00 p.m.
  • Jay Swanson made a motion to adjourn the meeting.  Lorraine Gagne seconded the motion.  Voted unanimously at 8:00 p.m.

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