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DARTMOUTH YOUTH COMMISSION
MINUTES
WEDNESDAY, DECEMBER 3, 2003
DARTMOUTH TOWN HALL, ROOM 314, 7:00 P.M.

Present:            Gale Schultz, Debra Brejcha, Valerie Alves, Lorraine Gagne, Jay
              Swanson, Alyson Bellora, Justine Clarke, clerk and Kevin Lee,
                            Youth Advocate

Regrets:            Tony Martin

Agenda

Approval of Open Session Minutes from August 27, 2003.

  Old Business:

• 1.  Update on Dartmouthyouth.com
• 2.  Report from Kevin, Valerie and Tony regarding status of:
•       a.  Letter to support the “Alvin Glaser Memorial Family Assistance Fund.”
•       b.  Status of “Fund Administrator Guidelines.”
•       c.  Status of “Guidelines for Application to the Glaser Memorial Fund.”
• 3.  Old business from the floor.

  Youth Advocate’s Report:

  New Business:

• 1.  Review and approve budget accounts.
• 2.  New business from the floor.

  Enclosures:

Minutes

Gale Schultz called the meeting to order at 7:10 p.m.

Approval of Open Session Minutes from August 27, 2003.  Lorraine Gagne made a motion to accept the minutes of August 27, 2003.  Valerie Alves seconded the motion.  Voted unanimously.

New Business:

Review Budget Accounts:

• Ms. Gagne made a motion to accept the budget accounts for October 2003 and November 2003.  Valerie Alves seconded the motion.  Voted unanimously.

• Ms. Gagne made a motion to accept the budget accounts for the following:

1.      Youth Commission Gift Account – October 2003 and November 2003

2.      Youth Commission Web site – October 2003 and November 2003

3.      Alvin Glaser Memorial Family Assistance Fund – October 2003 and November 2003

Ms. Alves seconded the motion.  Voted unanimously.

• Kevin noted there is a possibility that sometime in March or April a request for a transfer from the Reserve Fund may be necessary.  This is the result of a $300.00 decrease in our account this fiscal year due to budget cuts.

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  Dartmouth Youth Commission Minutes

December 3, 2003

  New Business from the floor:

• Kevin reported that he received a call from Kiddie Kampus, a daycare provider in Dartmouth, requesting holiday donations for needy families again this year.  .  Kevin noted that last year, with short notice, he was able to fulfill this request as a result of generous donations from Town Hall employees.

• Kevin informed Kiddie Kampus that from now on, the Youth Commission prefers to offer support to needy persons in Dartmouth through the newly created Alvin Glaser Memorial Family Assistance Fund.  Kevin suggested Kiddie Kampus officials encourage families needing support to apply to the Glaser fund.

• Kevin informed Commissioners that he would be on vacation December 8^th through December 12^th.

• The Commission spent the next 1 ½ hours addressing, labeling, stamping and stuffing envelops.   These envelopes contain a letter to be sent to select individuals requesting a donation to the Alvin Glaser Memorial Family Assistance Fund. 

• The next meeting of the Dartmouth Youth Commission is scheduled for Wednesday, February 11, 2004 in Room 314 of the Dartmouth Town Hall at 7:00 p.m.

• Ms. Alves made a motion to adjourn the meeting.  Ms. Swanson seconded the motion.  Voted unanimously at 9:05 p.m.

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